Senior Project Analyst – Project Execution

Job description

Job Summary
Provide the administration support of a project in regard to accounting, cost control, cost tracking, project team administration, project filing, document and communication, immigration, visas, taxes, local compliance etc., control in accordance with Company corporate standards and procedure.

• Key Roles & Responsibilities
• At Month end prepare and post JEs as required, review shipyard BudVars with Project Team - Manager Project Accounting.
• Acts as the focal point in the core Project team to gather all cost information associated to the project to allow the Project Manager to monitor and control the Budget and report updates utilizing Company standard systems. Updated financial information to be provided to Manger Accounting Projects as required for cost tracking, month-end close and the Forecast/Budget process.
• Project Internal Control compliance - Ensure a system of internal controls exists and is implemented during the Shipyards/Projects in accordance to company management systems.
• Ensure financial regulatory requirements are adhered to by coordinating effort (incl. Stat books as required).
• Monitor vendor contract obligations (performance/payment milestones).
• Ensure Project Team LC&E compliance (including 3rd parties such as Agents).
• Bi-Weekly OOS Project Reporting - Financial Section.
• Review and Preparation of any HR administrative tasks (office supplies, visa etc.).
• Assist Manager Project Accounting in the close-out of the Project and hand over to Operations which will include following up with the shipyard and vendors to ensure timely processing of their invoices.
• Coordinate project travel and schedule. Work with Travel to book upon review for financial responsibility. Liaise with corporate travel to arrange discount for car rentals and hotels. Host Local site vendor meetings (accommodation, transportation, etc.)

Project Schedule & Work Environment Overview

• This role is project-based and requires flexibility, commitment, and a willingness to travel extensively.
• Candidates typically work 12-hour shifts, 7 days per week while assigned to a project.
• Projects generally follow a 40-day work rotation. After completing approximately 40 consecutive days, personnel are required to take a break before returning to work.
• In some cases, individuals may be allowed to take a day off during the rotation, depending on project needs and site requirements.
• Prior to mobilization, there may be a period of up to two months of remote work supporting project planning and preparation activities.
• During the project, employees are paid a daily rate for the days worked.

Education / Certifications

• Bachelors in Accounting
• Valid Passport
• Offshore Certificates (preferred but not required)
  • BOSIET or FOET + CAEBS
  • OGUk
  • TWIC
  • RIGPASS

Travel & Project Locations

• This position requires significant travel, often to remote locations around the world.
• Project sites can vary greatly. Some locations may be highly desirable, while others may have more challenging living and working conditions.
• Candidates should be comfortable traveling internationally and should disclose any restrictions on travel, visas, or countries they cannot enter.
• The work is often performed in shipyards and offshore-related environments. Some phases of the project can be very demanding, while others may be less intensive depending on the stage of the work.

Team & Project Continuity

• Candidates are expected to commit to the project team and remain engaged through project completion whenever possible.
• Many of the team members have worked together on previous projects, including projects completed last year, which helps create continuity and a collaborative work environment.

Example to where they would travel: Brazil, Norway, India, Spain, Singapore