Administrative Assistant

Job description

Key Responsibilities:

• Provide administrative and clerical support to the project, operations, and management teams.
• Manage daily correspondence, emails, documents, reports, and records.
• Prepare, format, and maintain administrative documents, presentations, meeting minutes, and reports.
• Schedule meetings, appointments, and coordinate internal and external communications.
• Maintain accurate filing systems, both electronic and physical, ensuring documents are properly organized and easily accessible.
• Assist with timesheets, attendance records, leave administration, and other personnel-related documentation.
• Support the preparation and follow-up of purchase requests, invoices, quotations, and other administrative transactions.
• Coordinate travel arrangements, accommodation, transportation, and logistics when required.
• Assist with onboarding and mobilization documentation for employees and contractors.
• Maintain confidentiality of employee, project, and company information.
• Monitor deadlines and follow up with relevant departments, employees, and contractors to ensure timely completion of administrative tasks.
• Provide administrative support during meetings, projects, and operational activities.
• Perform other administrative duties as assigned by management.

Key Skills:

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Professional and confidential approach
• Ability to work independently and as part of a team
• Adaptability in a fast-paced, multicultural and international working environment