Vessel Coordinator

Job description

Senior Vessel Coordinator

• Coordinate daily activities with the Marine and Helicopter Coordination Centre.
• Schedule and facilitate meetings; maintain effective communication with project stakeholders.
• Ensure compliance with project procedures, operational processes, and IT tools.
• Provide support to HSE initiatives and activities as needed.
• Contribute to lessons learned and submit change requests for continuous improvement.
• Participate in the Daily Planning Meeting by providing relevant operational input.
• Serve as the primary point of contact between contractors and marine crew.
• Assist in the coordination of all vessels operating within the field.
• Submit and verify daily reports submitted by the vessel (Activity Reports).
• Promote discipline and accountability among industrial personnel on site.
• Actively foster and reinforce a strong safety culture among vessel crews and offshore teams.
• Lead the Daily Planning Meeting when delegated or required.
• Provide coverage for selected Site Manager responsibilities when necessary.
• Identify and propose improvements to the Offshore Site Management scope, tools, and procedures.

Tasks

• Planning & Coordination of Construction SOV, marine and Helicopter activities, including preparation of relevant documentation.
• Provide lookahead for daily planning
• Liaison with the Packages & Contractors to keep operational conflicts to a minimum
• Liaison with Offshore Operations/regarding use of CTV Timings
• Daily dialogue with relevant Contractors & vessel crew to ensure compliance with site procedures and OMS
• Ensure all vessels master's complete Induction
• Assisting construction manager with tasks as required
• Chair / attend interface and kick off meetings with contractors.
• Ensuring personnel are approved within OMS.
• Assistance with SOV port calls
• Providing input into Lessons Learnt for future projects.
• Co-ordination of SOV crew changes
• Tracking and control of all cargo on/off the SOV, including declarations to relevant authorities.
• POC between Contractors/Vessel Crew offshore back to onshore and vice versa
• Ensuring personnel are approved for use of the W2W system

Deliverables

• Personnel manifests for crew changes and daily operations.
• Cargo Manifests.
• 3DLA
• Daily coordination e Execution plan.
• Activity reports.
• Safety walk and HSE reports
• Captain's meeting minutes.